Microsoft 3652023-10-17T14:33:27+00:00

Microsoft 365 For
Your Business.

Microsoft 365, and Office 365 respectively, offer many useful software programs for your business.

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Why You Need Microsoft 365 For Your Business

The Business Fundamentals

Microsoft 365, and Office 365 respectively, offer many useful software programs that every business should require for their daily runnings. They include, but are not limited to, the following: Microsoft teams, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Microsoft Outlook, PowerApps, Power Automate. These programs are some of the most crucial features Microsoft 365 can provide for your business. Let’s look at what each of these programs offer.

Some Of The Most Crucial 365 Applications.

Microsoft Teams allows for functions such as online video calling, screen sharing, audio conferencing and messaging.

It also allows you to store your documents in SharePoint so that you can share files with your colleagues as well as giving you and your colleagues the ability to simultaneously work on the same document.

Microsoft Word’s basic function is to create text documents. Within the program itself, it provides the user with a multitude of options for creating, editing, and formatting the documents they make.

This includes being able to add images to your documents, detecting grammatical errors and being able to insert things such as graphs and tables into your work.

Excel at its core is spreadsheet software that is typically used to store and sort data, produce graphs and charts, and perform financial analysis.

It is also commonly used in business for project management, performance reporting and managing programs. It is used across all business functions and at companies from small to large.

Microsoft Outlook is a personal information manager software system.

It can be used across numerous devices including computers, laptops, tablets, and mobile phones.

From sending and receiving emails messages to manage your calendar, book appointments, track your tasks and store the all of the names and numbers of your contacts it can streamline communication.

This feature is an application creator that enables users to build mobile and web-based forms and apps with low or no code.

The apps that it enables can interact with data sources and services within the Microsoft 365 ecosystem.

This software system can be used for multiple processes involving workflow, automation, data visualisation and reporting, collaboration and more.

Formerly known as Microsoft Flow. Flow is a process and task automation tool that helps connect different applications and services together.

Power Automate’s most common use is to trigger notifications when something happens.

These notifications can be in the form of emails, text messages, or push notifications on your phone.

Frequently Asked Questions:

Is Microsoft 365 good for a small business?2023-10-17T14:33:10+00:00
Microsoft 365 (MS 365) is an essential addition to your business, as it is a whole package of products and solutions that give both employers and their employees everything that they need to work effectively and efficiently. For small businesses especially, Microsoft 365 continues to be a complete service that makes it easy to configure your IT infrastructure, store data, collaborate on projects and more.
Which Microsoft Office do I need for my small business?2023-10-17T14:34:16+00:00
MS Business Premium is recommended for Small Businesses. It offers all the features of the Standard Package but has some great security features that, if configured correctly, help secure your data and the data of your clients. The Business Standard package is most common for small businesses, as it offers all the features of the cheaper plans, with the bonus of getting access to desktop versions of Office 365 apps for PC and Mac. However, you do risk not protecting your data and that of your clients.
Why do small businesses need Office 365?2023-10-17T14:34:52+00:00
Office 365 offers many useful software programs that include Teams, Word, Excel, PowerPoint, Outlook and more. These features are crucial for running a business, as their purposes include helping your team communicate and work on projects, writing documents, making spreadsheets, making presentations, sending and receiving emails and more.
Do I need Office 365 to use Outlook?2023-10-17T14:35:37+00:00
Most MS Licenses include Outlook. If you are not licensed to use the Office Desktop Applications you may have restricted us to Outlook. We would recommend getting advice on the level of subscription you require for your business needs.
What is the difference between Office 365 and Microsoft 365?2023-10-17T14:36:12+00:00
While Office 365 and Microsoft 365 may appear very similar at a first glance, they are not the same service. Where Office 365 is a service that provides cloud-based applications such as Office Apps (Word, Excel, PowerPoint, Outlook etc), SharePoint, Exchange and OneDrive. Microsoft 365 is a subscription that can include the features of Office 365 but includes more features tailored towards securing users’ devices and data. Most MS 365 subscriptions also include several useful add-ons such as Mailbox Backup and Yammer (Internal Social Media Platform for business).
How do I set up Office 365 for my small business?2023-10-17T14:36:46+00:00
Our advice would be to use a local experienced IT supplier and provider (managed IT service provider) to set up and manage your Office 365 Business account. To set up an office 365 business account for your business, go to the website look at the packages that are most suitable for you and your business then follow the steps to create your first business account.
What are the pros and cons of Office 365?2023-10-17T14:37:32+00:00
One of the benefits of Microsoft 365 is the variety of different licenses to suit the business. Some of the licenses bring a higher level of security, with which restrictions can be put in place as to where users can access Microsoft documents from. For example, if they are outside of the UK, you can restrict the data that they can access. Another benefit of Microsoft/Office 365 is the amount of storage space each user is automatically assigned, which is 1TB. This can allow companies to save money on larger hard drives for data storage. One of the biggest downsides to Office 365, however, is that when you want to incorporate some of the more granular security measures, it can take a lot of research to get the answers you need. Out-of-date Microsoft versions can also be a hindrance due to the pace at which the systems are updated. We would recommend you consult an experienced IT supplier and Provider (managed IT service provider) to help tailor and implement your requirements.
How many small businesses experience cyber-attacks?2023-10-17T14:38:19+00:00
Some say as many as 43% of all small businesses will experience a cyber attack this year, while others believe that figure is closer to 60%. The reason the range is so wide is because there’s no real agreement on what qualifies as a “cyber attack.”. For example, one study says that any type of malware infection could be counted as an attack, while another only counts attacks that successfully breached security and caused data loss or corruption. Either way, it’s safe to say that a significant number of small businesses will be targeted by cyber criminals in 2022. And since most small businesses don’t have the same level of security as large enterprises, they’re more likely to be victimized.
What type of cyber-attack should small businesses look out for?2023-10-17T14:38:56+00:00
“Small businesses should be on the lookout for ransomware attacks, in particular. Ransomware is a type of malware that locks users out of their devices or encrypts their files until a ransom is paid. This type of attack can be devastating to small businesses who may not have the same data backup and security protocols in place as larger businesses.
Other types of cyber-attacks that small businesses should be on the lookout for include phishing scams, Trojan horses, and botnets. Phishing scams are emails or text messages that appear to be from legitimate sources but are actually designed to steal information or install malware on your device. Trojan horses are malicious programs that disguise themselves as legitimate software, and botnets are networks of infected devices used without the owners knowledge.

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